We have ensured that as much of the training data as possible has been transferred from the previous membership management system (MMS) to Compass. However, there may be still be cases where it has not been feasible to transfer all the information about a member’s training due to the quality of data held in MMS.
Where you are aware of training information that is missing from members’ Compass records, this can be added in locally. The following guidance may assist with adding in historical training information.
- Adding Wood Badges
If a member has previously been awarded a Wood Badge that is not recorded on their Compass profile, this will need to be added in locally. If the role that the Wood Badge relates to is still active, a Wood Badge can be recommended once all modules on the PLP have been validated. Guidance on how to recommend a Wood Badge can be found in the user guide: Recommending a Wood Badge.
Unfortunately, it is not possible to add a Wood Badge to a closed role. Therefore, if the role that the Wood Badge relates to has already been closed, it is recommended that the Wood Badge is recorded in the Ongoing Learning section of the member’s training profile to ensure that it is still recorded somewhere on their record. Any details of the Wood Badge which are known, such as the role, Wood Badge date and Wood Badge number, should be recorded in the notes section of the Ongoing Learning record and the related module should be left blank. Guidance on how to add Ongoing Learning can be found in the user guide: Adding Ongoing Learning to a Single Member.
- Adding details of training completed before the introduction of the modular scheme
It is recommended that any details held locally of training completed before the modular scheme was introduced are added to the Ongoing Learning section of members’ training record. This will ensure that the information is recorded on their record for future reference. Any details of the courses completed, such as course dates or modules completed in a particular course, can be included in the notes section of the Ongoing Learning record. Guidance on how to add Ongoing Learning can be found in the user guide: Adding Ongoing Learning to a Single Member.