Today all members for whom we have an email address received an invitation asking them to register as a Compass user. We know that we have not got an email address for everyone in every role and so if there is a member who does not receive their invitation to register please ask them to contact their local administrator. An email address recorded in Compass is a requirement for registering as a Compass user. This means that a personal email address needs to be added to each member’s record so that the member can then register as a Compass user using this email address.
A small fraction of members may still spot some errors in their location (which Section/Group etc they are assigned to) due to the data being incorrect in the old membership system. We are working on a function for Compass that will allow the location of a member’s role to be edited locally, so an update on how to amend this will follow. If it is really urgent to amend a member’s role location then this can also be overcome by opening a new role in the correct location, then closing the role in the incorrect location.
Members may still see some errors in their past training history and Awards history. We are currently working on some additional data migration fixes to this. If an error is spotted on a training record that was migrated to Compass from the old membership system please do not try and amend this as we are continuing to work on ways to fix this. However, if your training record looks correct then it is fine for members with a training role (e.g. Training Advisers, Administrators, Training Managers etc) to make updates and edits to your record. All members can currently edit their personal details, communication preferences and emergency details.
All Group Scout Leaders in England and Wales have now been invited to register for Compass in order to help process disclosure checks for Leaders using the system. Work continues on the data quality fixes within Compass and all members will be invited to register as soon as these are complete.
Work continues to fix as many issues with the data quality in Compass as possible and good progress is being made on processing all new appointments and disclosure checks.
With regard to vetting checks please find below an update on the England & Wales DBS disclosure process now Compass is live.
The Scout Association’s move to a third party broker to support our disclosure checking process means that the previous Adult Application, Occasional Helper Application and Repeat DBS (CRB) Application forms can no longer be used to apply for a disclosure check. To comply with the legal requirements for disclosure checking more information is now required than was currently available on the previous application forms.
Process requirements- Reminder
This new DBS system is paperless and is in two parts:
1) The first part involves an identity check where both the applicant and the identity checker must be physically present to enter the relevant details into the system. The applicant must provide original identity documents in order to complete this part of the process. (a full list of acceptable ID can be found here) www.scouts.org.uk/id
2) Once the ID details have been submitted, the second part of the process involves completion of the applicant details. The applicant can either choose to enter the details straight away, in the presence of the identity checker, OR, they can choose to receive an email link that will allow them to complete the rest of the process independently.
We hope the above information on disclosure checks is useful. If you have any queries please do call the Scout Information Centre on 0845 300 1818/020 8433 7100.